Patient intake forms are one of the most painful pieces of admin in an allied health practice. Generic Google Forms templates miss AHPRA requirements. Bespoke PDF forms can’t capture data into a usable format. Most practices end up with a hybrid mess of paper, email, and re-typing — losing 15–30 minutes per new patient.
We built FormIQ to fix that.
What FormIQ does
FormIQ is a Wix App that generates compliance-ready patient intake forms using AI, tailored to your region, industry, and specialty. It’s now live on the Wix App Market for Australian allied health practices.
In a typical onboarding flow:
- Tell FormIQ your practice details — region (AU/UK/US/CA/NZ), industry (medical / allied health / veterinary / legal / financial), and specialty (e.g. psychology, physiotherapy, podiatry).
- Optionally upload your existing practice documents (intake PDFs, consent forms, policies). FormIQ uses RAG to extract patterns specific to your practice.
- Click generate. You get a draft intake form covering the regulatory requirements for your jurisdiction — for Australia, that means AHPRA-aligned consent language, Privacy Act 1988 / Australian Privacy Principles disclosures, and Medicare item-relevant questions.
- Edit the form in the dashboard, then deploy with one click to Google Forms (with linked response sheet).
- Embed the form on your existing Wix site or share the Google Forms link directly.
Why this matters for Hills District practices
We work with a lot of medical and allied health practices across Castle Hill, Bella Vista, Norwest, and Baulkham Hills. The patterns are consistent:
- New practices spend 20+ hours on intake-form setup before opening.
- Established practices have intake forms written 3–7 years ago that no longer reflect AHPRA’s current consent guidance.
- Practices with multiple specialties (e.g. GP + psychology + physio under one roof) end up with inconsistent form quality across providers.
FormIQ is built for the specialty-mix problem in particular. Each form is region- and specialty-aware, so a multidisciplinary clinic gets coherent forms across all its providers without re-doing the work each time.
Pricing tiers
| Plan | Forms / month | Deployments | Document upload | Price |
|---|---|---|---|---|
| Free | 1 | 1 | — | A$0 |
| Starter | 5 | Unlimited | 5 docs | A$19/mo |
| Pro | 25 | Unlimited | 25 docs | A$49/mo |
| Enterprise | Unlimited | Unlimited | Unlimited | Contact us |
The Free tier is genuinely useful — it’s enough to ship one well-built intake form for a solo practitioner. Most practices land on Starter once they need consent forms, follow-up surveys, and post-discharge feedback as separate forms.
What’s next on the FormIQ roadmap
- Direct Wix Form embed (skip the Google Forms hop)
- Practice management system integrations (Cliniko, Halaxy, Medirecords)
- Automated form revision when AHPRA guidance changes
- HL7 FHIR export for patients moving between providers
If you’re a Hills District allied health practice and want a hand setting up FormIQ for your specialty mix, book a free 30-minute consultation and we’ll walk you through it.
For practices needing patient-data hosting that meets the Privacy Act 1988 and APP requirements — Cloud Geeks provides Australian-onshore cloud and managed IT for Hills District medical and allied health practices.
Ash Ganda covers how Australian healthcare practices are using AI for admin automation, intake processing, and clinical documentation without compromising patient privacy.
If your practice is planning a patient-facing booking or check-in app — Awesome Apps builds iOS and Android apps for Australian medical and allied health practices.
Part of the Ganda Tech Services family, Cosmos Web Tech delivers specialist web design and digital marketing for Australian small and medium businesses.
Frequently Asked Questions
Is FormIQ AHPRA-compliant out of the box? The generated forms include AHPRA-aligned consent language and the disclosure structure required by the Privacy Act 1988. AHPRA compliance ultimately depends on your practice’s specific scope and how you use the form — we recommend reviewing each generated form with your principal practitioner before deployment. FormIQ does the 80% you’d otherwise pay a consultant for.
Do I need a Wix site to use FormIQ? You install FormIQ from the Wix App Market, so a Wix account is required. The forms themselves can be embedded anywhere — on your Wix site, your existing WordPress practice site, or shared as a direct Google Forms link. We can help you migrate to or build a new Wix site if you don’t have one.
What happens to my patient data? Form responses go to a Google Sheet linked to the deployed Google Form, in a Google account you control. FormIQ never sees response data — it only generates the form structure. For practices that need stricter data residency (Australian-only hosting), pair FormIQ with Cloud Geeks managed cloud.
How does FormIQ compare to a generic Google Forms template? Generic templates aren’t specialty-aware (the AHPRA requirements for psychology differ from physiotherapy from podiatry) and don’t reflect your practice’s existing policies. FormIQ does both, in minutes, with optional document context.
Does FormIQ work for non-medical practices? Yes. It supports veterinary, legal, financial, education, and wellness verticals — each with region-specific compliance patterns. The same engine, different rule sets.